Gov't officially launches National E-document Exchange Platform

Present at the event include PM Nguyen Xuan Phuc, Head of CPVCC Organization Commission Pham Minh Chinh, Deputy PM Vu Duc Dam, Minister-Chairman Mai Tien Dung and representatives of foreign organizations.

Last July, Prime Minister Nguyen Xuan Phuc signed Decision No. 28/2018/QD-TTg prescribing the sending and receipt of e-documents among agencies in the State administrative system.

E-document means a document in the form of data message created or digitized from a paper document using a protocol or format specified by a competent state agency, according to Decision No. 28/2018/QD-TTg.

E-documents that bear a digital signature in accordance with law and are sent and received via document management and administration systems specified in this Decision have the same legal validity as paper documents and may substitute for paper documents.

Every e-document shall be sent right on the day when it is signed or in the morning of the subsequent working day. After being received, incoming e-documents which are legally valid shall be promptly processed without having to wait for paper documents (if any).

Every urgent e-document shall be put in the priority mode clearly stating the urgency level, sent immediately after a digital signature is put on it and submitted or transferred for processing right after being received.

Under the Decision, the National E-Document Exchange Platform is a technical solution that connects the Viet Nam Government Office and ministries, agencies, and localities.

In his opening remarks, Mai Tien Dung, Minister-Chairman of the Government Office and General Secretary of the National Committee on E-Government said the introduction of the platform is a breakthrough, a premise for the Government to establish a foundation for integrating and sharing data in service of e-Government building, towards e-Cabinet and digital economy.

Right after the PM inked the Decision No. 28/2018/QD-TTg, the Government Office issued a plan figuring out 13 sets of tasks, including the construction of the National E-Document Exchange Platform.

The Platform is expected to reduce time and costs for sending and receiving documents among State administrative bodies while improving the bodies' effectiveness and quality.

The Government also hopes to put into use an information system to serve the Cabinet' meetings and work processing (eCabinet) and a national public service portal to monitor online service delivery by ministries and agencies.

The introduction of the platform is a clear evidence proving the Government's determination in e-government development, a step forwards to accelerating digital transformation process among State agencies in order to better serve citizens and businesses, according to Minister-Chairman Dung.

Minister-Chairman Mai Tien Dung talks with a foreign delegate at the inauguration ceremony. Photo: VGP

According to preliminary calculation, the platform is expected to help save more than VND 1,200 billion each year, excluding service costs.

At present, 95 central agencies and localities, including the Party Central Committee's Office, 31 ministries and ministerial-level agencies and 63 cities and provinces have connected to the platform.

In January 2019 alone, about 27,611 documents were sent and received via the platform, said Minister-Chairman Mai Tien Dung.

* Following remarks by Minister-Chairman Mai Tien Dung and representatives of ministries and localities, PM Nguyen Xuan Phuc, Head of CPVCC Organization Commission Pham Minh Chinh, and Deputy PM Vu Duc Dam pressed the button to launch the platform.

(Source: VGP)